Getting bicycles from a supplier to a shop floor involves more than dispatch. A dealer or distributor needs an agreed order mix, clear delivery responsibilities and a plan for receiving and preparing the stock. Use this checklist when discussing a Hi-Bird order.
Choose the opening stock deliberately
List the customers and shops you intend to serve. Decide the product categories and sizes you need, then ask which current models fit. Confirm availability rather than assuming every item shown in a catalog is ready for immediate dispatch.
Record model, colour, quantity and specification for each line. If you want to mix models, ask how the proposed mix affects the quotation and order quantity. Avoid building the first order around a generic sales forecast presented as fact.
Confirm the cost and dispatch arrangement
The quote should state taxes, packing, freight and other charges included or excluded. Agree who arranges transport, where the order will be dispatched from and what delivery terms apply. Clarify payment stages and the documents supplied with the shipment.
For exports, discuss destination requirements and responsibility for customs or market-specific documents. Do not assume a domestic order and an export order use identical packing or paperwork.
Prepare to receive the bicycles
Agree how damage or shortage should be recorded and reported. Plan space for receiving, storage and assembly. Keep the purchase order available so the delivered model and quantity can be checked against it. Follow the supplier’s reporting process rather than waiting until the stock is sold.
Make stock retail-ready
Confirm the assembly level in advance. Have bicycles assembled and checked by a competent mechanic before sale, following the supplied instructions. Give the shop team the correct product information and warranty wording. Do not turn an assumption from a brochure into a customer promise.
Plan repeat orders and service
Ask how repeat availability is confirmed and how replacement parts are ordered. Keep a record of customer demand and service issues to inform the next order. A distributor serving several shops should also decide who handles the first customer contact and who communicates with the supplier.
Hi-Bird can discuss branded supply and OEM/private-label requirements from its Ludhiana base. Prices, quantities, lead times and support terms will be confirmed for the specific order.
